President’s & Treasurer’s Report

Fitzroy Harbour Community Association 2023 AGM

President’s Report

Events

  • After covid shut us down for most of 2020 and 2021 we were able to be get back to “normal” in 2022.
  • We put on community events in 2022-23 such as:
    • Spring Cleaning the Harbour – May 14
    • Harbour Days 2022 from July 7 to 9
    • FHCC 45th Anniversary – August 27
    • Halloween Party – October 29
    • Children’s Christmas Party – December 3
    • New Year’s Eve Party – December 31
    • Winter Carnival – February 2 to 5
  • These events were huge successes thanks to the volunteers who worked hard to make them happen. We continue to welcome any volunteers who are able to get involved and help out.
  • We hope to offer all these events again in the upcoming year.

 

Programs

  • While the weather did not really cooperate, we did have a skating season on our outdoor rink.
  • We also offered the Outdoor Hockey League in the winter for youth with about 30 registrants.
  • Our youth softball program for 2023 has approximately 120 registrants.
  • The City offered a learn to skate program on the outdoor rink and a Yoga program at the Hall.

 

Field usage

  • Our sports fields were well used by rental groups in 2022. These groups included: Men’s League Softball, Women’s League Softball, Competitive Men’s Softball, Competitive Boys’ Softball, Youth House League Soccer, and Adult Soccer. The same user groups will be using the fields again in 2023.

 

Community Centre Projects and Acquisitions

  • We have started a new pickleball program on the outdoor rink, thanks in part to a grant from the City of Ottawa.
  • Campbell Fuels donated a new barbecue this past summer and we thank them for their generosity.
  • We have upgraded our refrigeration system in the bar with a new quieter, dependable, more efficient set up. We are grateful to the City of Ottawa’s Rural Community Building Grant Program for providing funds to make this improvement possible.
  • Our major project this past year was the pouring of a cement slab to greatly improve the use of the picnic shelter.
  • Other acquisitions for the FHCC included a new television, new speaker sound system, new floor scrubber and a new rotary mower for grounds maintenance.

 

Employees

  • Our head groundskeeper for 2022 and 2023 is Dale Hopper. He had six part time students help last year and our new students will be starting soon.
  • We also employ Andrew Reid who did some hall maintenance and maintained the outdoor rink with a helper and Pat Antler is our hall booker.
  • We re-opened our canteen and hired six students for that role in 2022 and we have just hired a new group for 2023.

 

Communications

  • We continue to try to use multiple ways to keep in touch with the community and update our membership. These include the fitzroyharbour.com website and the Fitzroy Harbour Community Association Facebook page.
  • The FHCA also uses an email distribution list to almost 500 recipients to send out the Peeper newsletter electronically and send updates to “Harbourites” using “MailChimp”.

Scholarship

  • Our 2022 winner was Justin Ovington. He received $1000 towards his post-secondary expenses.

 

Membership

  • We appreciate those who took the time to purchase FHCA memberships. Most sales were online through our website or through sports registrations (minor softball, outdoor hockey and Ladies’ softball).
  • Some residents also purchased to take advantage of favourable rates when booking the hall.

 

Governance

  • The Ontario Not-for-Profit Corporations Act passed in 2021 means that the FHCA had to reevaluate our governance structure.
  • The executive has created new proposed by-laws that comply with the Act and will seek adoption of these later in the meeting. These have been posted on our website for the past month.

Treasurer’s Report

The FHCA financial year end is December 31. Our statements were prepared by our accountant for review and submitted to the City and the Federal government as required. Our Statement of Financial Operations 2022 is posted on fitzroyharbour.com for review.

We had a big “bounce back” in revenue in 2022 as we returned to normal operations after Covid.

Revenue

We received grants from the City of Ottawa

Operating Grant: $43.6K

Rink Grant: $3.3K

Grant for Pickleball: $1K

Grant for Fridge Project: $12.3K

Other significant revenue sources were:

Bar revenue: $54.7K

Field rentals: $5.1K

Hall rentals: $5.2K

Sports registrations: $11.8K

Total revenue was approximately $127.5K in 2022, over double from 2021 and much closer to a “normal” year. It still a bit lower than pre-pandemic years, which is not surprising given that early 2022 was still very quiet for rentals and hall usage.

Expenses

Overall our expenses were about $125.9K. Some significant expenses include:
Wages: $47.2K

Bar expenses: $24.7K

Shelter project: $21.9K

Maintenance: $8.5K
Minor sports: $6.8K

Special events

Special events cost $22.7 over and above the expenses noted above, with recoveries of $14.5K, not including bar revenue earned from the events.

Overall

We had a deficit of $6.5K, which is mainly attributable to the many improvement projects and acquisitions at the Hall in 2022.

Summary

The FHCA is in a good financial position with approximately $70.3K in operating funds in the bank at year-end and a long-term investment fund for capital improvement at approximately $71.5K.

Going forward in 2023, we have already received our operating grant from our partners at the City of Ottawa and will continue to pursue grants to offset some of our hall improvement projects and acquisitions.

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