President’s Report

Highlights of 2013/2014

Fitzroy Harbour Community Association 2014 AGM

Events

  • Our major event of the year, Harbour Days was held in July. As always, it was a success, and events across the three days were well attended. We appreciate the hard work by the organizing committee. This is a major fundraiser for the FHCA. The 2014 edition of Harbour Days will be on the July 12 weekend.
  • This year also saw the return of the FHCA New Year’s Eve party. There was a good crowd and it was a well organized evening.
  • Winter Carnival 2014 in late February built on last year’s success and was another successful event. Our move of the trivia night to Friday was well received. The fourth edition of the “shinny jamboree” also went well and the Saturday afternoon music was well enjoyed. We had several people comment that they would like to see the poker night brought back and we plan for its return next carnival.
  • The FHCA anticipates all these events will be back for this year, as well as the addition of a “Spring Fling” on May 10, 2014.
  • The FHCA also held Children’s Easter Party (April), Spring Cleaning the Capital (April), Community Garage Sale (June), Family Halloween Party (October) & Children’s Christmas Party (December). Thanks to all organizing groups who made these possible.
  • Our sports fields were busy and hosted several events including Fitzroy Men’s Soccer Tournament, Greater Ottawa Fastball League championship tournament, West Carleton Minor Softball championship day, Fitzroy Men’s Fastball League annual tournament and Hockey Day in Fitzroy.
  • In addition to private events such as weddings, funerals, and other parties, the hall hosted many other special events for the public including: teen dances and Youth Connexion meetings, St Patrick’s Day Dance, St Andrew’s Church auction and dinner, “Finding Calm” workshop, and St Michael’s euchre afternoons. We also once again rented the rink slab for a unique “bike polo” event last summer.

Programs

• Programs offered through the FHCA include the following. Thanks to our volunteers and parents for organizing:
• Children’s Outdoor Hockey League
• Shinny & Public Skating and Women’s Outdoor pickup hockey
• Children’s Ball hockey – registration currently underway
• Minor Softball – in person registration this Saturday March 22 from 10 am to Noon

• The children’s drop-in camp was held at the hall this past summer for a fourth summer. Once again we used a grant from the Federal government and the Provincial government to help with costs. We intend to host this again in 2014 pending approval of our grants.

• Other programs offered through other groups using the Community Centre fields and hall include:
• Men’s League Softball
• Women’s League Softball
• Competitive Men’s Softball
• Competitive Women’s Softball
• Adult Soccer
• Youth Soccer
• Seniors club
• Bridge club
• Youth Connexion: drop in program, dances, special events
• Country Kitchen cooking program
• City of Ottawa programs (including yoga and first aid training)

• New this year was the Friday night dart league / pub night at the Hall.

• We just completed our longest outdoor rink seasons in memory with over 90 days of operation. We had good community support for the rink canteen volunteer program, including parents from the outdoor hockey league. Thanks to all volunteers that worked a shift as this helps us obtain an extra grant from the City of Ottawa.

• Our softball diamonds and soccer fields were in excellent shape this past summer thanks to the hard work of our grounds keeping crew.

Community Centre Projects

  • Last spring, the City of Ottawa, in conjunction with FHCA, official named the “Bert Reitsma Parkette” at the playground area to recognize the many years of service of Bert to the community.
  • The FHCA, with assistance of a City of Ottawa grant, purchased new safety netting to be used on softball diamond one to prevent balls from damaging the community centre, cars or hitting spectators on our licensed deck.
  • The FHCA also renovated our bar area through a Minor Capital project grant from the City of Ottawa.
    This year, we are looking at further possible projects including updating the paneling in the main hall.
  • The FHCA portion of any project costs comes from many different places including bar revenue, special events, hall and field rentals and donations.

Other items of note

  • In 2013, the FHCA employed one part time employee for hall maintenance, plus 14 seasonal students for work at the canteen, on the grounds and at the day camp. The outdoor grounds-keeping coordination and rink maintenance is done through a contract.
  • We have started a Fitzroy Harbour Community Association Facebook website to share information such as the AGM info for tonight. As well, the fitzroyharbour.com website continues to be an excellent source of information for people both inside and outside the community, including the latest edition of the Peeper.
  • The FHCA also uses an email distribution list with over 200 recipients to send out the Peeper electronically and send updates to “Harbourites”.
  • The FHCA continued the “Peeper Sponsorship” program to involve local businesses and residents to help pay for our monthly newsletter. This has been successful and we thank our supporting businesses. We would be happy to hear of more people willing to sponsor an edition.
  • 2013 FHCA Scholarship recipient was Morgan Findlay.

Membership

• Most people purchase their memberships when registering their children for sports. We would like to see more community residents show their support for the FHCA by purchasing a membership. Memberships are available tonight at the AGM or can be purchased online at fitzroyharbour.com. We will also put a notice in the next Peeper to encourage people to support.

Treasurer’s Report – 2013
Fitzroy Harbour Community Association 2013 AGM

The FHCA financial year end is December 31. Here is the high level financial information:

Revenue
The FHCA was fortunate to receive several grants in 2013. (all numbers approximate):

  • City of Ottawa:
  • Operating Grant: $37K
  • Rink Grant: $4K
  • Minor Capital Grant for Bar Renovation $5K
  • Rural Community grant for ball diamond safety netting: $5K

Student salaries of over $4K for the Day Camp were paid for by two grants – one Provincial, one Federal.

We also had over $2K in donations to the FHCA, including a special event donation from Ontario Power Generation for Harbour Days ($500), and a donation towards minor sports from Mattamy Construction of $500.

Other major sources of revenue included our bar and canteen sales ($55K gross sales, with expenses of $39K) field and hall rentals ($14K), fundraising ($6K), program fees ($10K).

Expenses
The maintenance of the hall and sports fields cost approximately $50K for salaries, contracts and supplies.

This year’s significant project expenses included:

  • New Bar Stools: $2K
  • Ball Diamond Safety Netting: $9K

Bar renovation project expenses will be part of the 2014 financials.

A big change for our payroll was fully implemented in 2013 – a new more efficient online payroll system for our hall maintenance and student workers through Ceridian.

The FHCA is in a good financial position with approximately $76K in operating funds in the bank at year end and a long term investment fund for capital improvement at $20K.


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