President’s Report

Highlights of 2017/2018

Fitzroy Harbour Community Association 2018 AGM

Events

  • Our major event of the year, Harbour Days was held in July. The weather was much improved for this year over last and, it was well attended and enjoyed by many community members. We appreciate the hard work by the organizing committee and the volunteers. This is a major fundraiser for the FHCA. The 2018 edition of Harbour Days will be July 5-7.
  • Winter Carnival in February was another successful event thanks to our volunteers. We had another large crowd for trivia night. Thanks again to all volunteers involved.
  • FHCA volunteers also organized Spring Cleaning the Capital (May), Family Halloween Party (October), Christmas Craft Fair (November), Children’s Christmas Party (December). We also revived the community New Year’s Eve Party, which had a decent attendance. Thanks to all organizers who made these possible.
  • Our special event this past year was a 40th Anniversary event in August. This event was outdoors and featured live music. It was hugely successful and we appreciate the grant received from the City of Ottawa and generous donation from Campbell Fuels that made it possible, as well as the support of community members that purchased tickets.
  • Our sports fields were busy with regular bookings and hosted events including Fitzroy Men’s Fastball League annual tournament, the Ontario Amateur Softball Association Mite Under 10 Boys Eastern Qualifier and the annual Fitzroy Soccer Club adult tournament.
  • In addition to private bookings such as weddings, funerals, and other gatherings, the hall also hosted other public events such as the Ontario Federation of Agriculture dinner, St George’s Holy Hops Brewfest, and St Michael’s euchre afternoons.
  • Going forward in 2018 our hall is well booked and is busy in the upcoming months with private events.
  • The FHCA continues to use PayPal and Interac Transfers to accept electronic payments, making our accounting easier.

Programs

  • Programs offered through the FHCA include the following. Thanks to our volunteers and parents for organizing:
    • Children’s Outdoor Hockey League (sponsored by Mattamy Homes)
    • Shinny and Public Skating
    • Minor Softball (sponsored by Climatize HVAC)
  • The FHCA hosted the children’s drop-in camp at the hall this past summer for the eighth consecutive summer. We intend to host this again in 2018.
  • Other programs offered through other groups using the Community Centre fields and hall include:
    • Men’s League Softball
    • Women’s League Softball
    • Competitive Men’s Softball
    • Competitive Boys’ Softball
    • Adult Soccer
    • Youth Soccer
    • Seniors club
    • Youth Connexion
    • Friday night Dart League
    • City of Ottawa programs
  • The weather was problematic this skating season and it ended early in mid-February. But when Mother Nature cooperated, the outdoor rink ice was in good shape and we had excellent community support for the rink canteen volunteer program, including parents from the outdoor hockey league. Thanks to all volunteers that worked a shift as this helps us obtain an extra grant from the City of Ottawa.
  • Our softball diamonds and soccer fields were in great shape this past summer thanks to the hard work of our grounds keeping crew.
  • 2017 FHCA Scholarship recipients were Emily Kyte and Lindsay Frechette.

Community Centre Projects

  • The FHCA continues every year to take on projects or acquisitions to improve our facility. This year we purchased new equipment – a large refrigerator for the kitchen ($2500), a snowblower ($2700), and lawn tractor ($3,000).
  • The community association funds these costs from many different places including bar revenue, special events, and donations.

Employees

  • In 2017, the FHCA employed three part time employees for hall bookings, hall and rink maintenance as well as grounds maintenance. The FHCA also provided employment for 19 seasonal students for work at the canteen, on the grounds and at the day camp.

Communications

  • We continue to use multiple ways to keep in touch with the community and update our membership. These include the fitzroyharbour.com website, the Fitzroy Harbour Community Association Facebook page, as well as our special occasion paper flyers distributed by postal mail.
  • The FHCA also uses an email distribution list with over 380 recipients to send out the Peeper electronically and send updates to “Harbourites” using “MailChimp”.

Other News

  • Going forward this spring, the FHCA will be investigating the installation of an ATM machine at the hall to allow people to withdraw cash. This has been a frequent request over the years by users of the facility.
  • In late February, the basement canteen was broken into and a small amount of items and cash were stolen. The police are currently investigating. A new stronger door has been installed by the City.

Membership

  • Most people purchase their memberships when registering their children for sports. Others purchase membership when they rent the hall. Some go through our online membership system to purchase through PayPal.
  • We would like to see more community residents show their support for the FHCA by purchasing a membership. Memberships are available tonight at the AGM or can be purchased online at fitzroyharbour.com.

 

Treasurer’s Report – 2017/2018

The FHCA financial year end is December 31. Our books will be sent shortly to our bookkeeper to review and prepare our statements, which will be available for submission to the City and for members to review going forward.

Despite our official books not being ready for 2017, we can provide some high level financial information. Statements are also available upon request for our most recent financials completed by our bookkeeper for 2016.

Revenue

The FHCA was fortunate to receive several grants in 2017. (all numbers approximate):

City of Ottawa:

  • Operating Grant: $39.1K
  • Rink Grant: $3.7K
  • Rural Community grant for 40th Anniversary: $8K (approved in 2017, received in 2018)

Other major sources of revenue included our bar and canteen sales ($73K gross sales) field and hall rentals ($12.3K), donations and fundraising ($5.6 K), and program and membership fees ($10.8K).

Total revenue was approximately $162.4K.

Expenses

Our staff expenses were $59K in wages and other costs.

Bar and canteen expenses were $48K.

Special event expenses were $20K.

We spent $8.3K in new equipment.

Overall, our expenses were approximately $158K, leaving us with a small surplus for the year.

Summary

The FHCA is in a good financial position with approximately $70.8K in operating funds in the bank at year end and a long term investment fund for capital improvement at approximately $46K, which is up for renewal this year.

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